Executive Secretary

To provide high-level administrative and organizational support to senior executives, ensuring seamless day-to-day operations, effective communication flow, and timely execution of priorities across internal and external stakeholders.

Key Responsibilities

Executive Support & Calendar Management

• Manage executives' calendars with precision, prioritizing appointments, resolving scheduling conflicts, and ensuring optimal time allocation.
• Anticipate executives' needs and proactively organize daily, weekly, and monthly schedules.

Meetings & Communication

• Coordinate and prepare for meetings, including agenda preparation, logistics, minutes of meeting, and follow-up on action items to ensure accountability.
• Manage all incoming and outgoing correspondence emails, calls, and official communications with professionalism and discretion.

Documentation & Reporting

• Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality.
• Maintain organized, confidential filing systems for records, contracts, and sensitive documentation.

Stakeholder Liaison

• Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication.
• Represent the executive office professionally in all interactions.

Events & Administration

• Plan and coordinate corporate events, conferences, and business meetings from inception to execution.
• Monitor critical deadlines and ensure timely delivery of tasks and commitments.
• Provide broad administrative support to the executive team as needed.

Bachelor's degree or Diploma in Business Administration or a related field.

2 5 years of experience as an Executive Secretary or in a similar administrative role.

Excellent verbal and written communication skills in English and Arabic.

Strong organizational and time management skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ability to handle confidential information with discretion.

Strong attention to detail and ability to work under pressure.

Professional appearance and excellent interpersonal skills.