Announcement by the Zakat, Tax and Customs Authority for a Senior Specialist position in the Engineering Contracts and Claims Department
Purpose of the Position
This level of position is occupied by experienced professionals capable of completing work with general guidance. Their primary focus is on finding solutions to challenges that require in-depth analysis to understand and resolve, and addressing problems escalated from lower levels. They also perform complex operational activities including reviewing requests for proposals, assisting in analyzing received proposals, and preparing memoranda of understanding and service level agreements to standardize the contract development process.
Functional Responsibilities
- Coordinate with relevant parties to gather project requirements and technical specifications and determine required supplier qualifications.
- Coordinate and integrate technical and financial tender requirements to prepare final tender packages.
- Provide support in preparing requests for proposals, including defining requirements and specifications for soliciting proposals for the selected project.
- Upload and submit requests for proposals and tender documents to the Procurement Department via the Secure File Sharing (SFS) system.
- Conduct a thorough analysis of all proposals received from suppliers to identify the proposals that best meet the requirements.
- Prepare periodic reports on the status of ongoing tender and evaluation activities.
- Conduct an initial screening process based on profile suitability and basic requirements.
- Receive and review technical and financial proposals and handle requests for information to ensure a clear understanding of project requirements.
- Evaluate and select the best offers in coordination with committees and relevant parties.
- Prepare memoranda of understanding and service level agreements to facilitate cooperation between ZATCA and external parties.
- Collect inquiries and communicate them to the relevant parties to ensure their efficient resolution.
- Prepare contract details based on selected tender offers to ensure all technical and financial details are included.
- Review and validate contract drafts to ensure their compliance with requirements for contract signing.
- Coordinate with the Procurement Department to hold meetings with contractors to determine their ability to work with ZATCA.
- Develop a database and dashboard to track contract implementation.
- Adhere to all policies, procedures, and standard operational measures.
- Assist in resolving escalated problems and provide support to junior team members.
- Train new employees on various job tasks to ensure the transfer of expertise and knowledge.
- Provide clear guidance, prioritize tasks, distribute responsibilities, and monitor the workflow of new employees.
Education
A bachelor's degree in Business Administration or equivalent is required.
Experience
A minimum of 4 years of experience in a relevant field.
