Executive Assistant

Responsible for providing high-level administrative and executive support, including managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record-keeping functions.

Executive Support & Communication Management - Serve as the primary point of contact between the Managing Director's office and internal/external stakeholders, ensuring clear, professional, and timely communication - Screen, prioritize, and manage incoming calls, correspondence, and documents; respond independently where appropriate and escalate critical matters with recommendations - Review key documents and brief the Managing Director on priorities, risks, and required actions Meetings, Events, & Project Coordination - Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow-ups are effectively managed - Plan and manage executive-level events and engagements as required - Coordinate and facilitate visits of VIP guests and stakeholders to the organization - Plan, organize, and execute directives and special assignments on behalf of the Managing Director - Assist in presentations and other reports and documents as needed Stakeholder Engagement & Relationship Management - Build and maintain strong professional relationships with senior management, external partners, and clients - Liaise effectively across departments and with external entities (customers, suppliers, partners) on behalf of the Managing Director - Act as an ambassador and role model representing the Group with professionalism at the highest levels Reporting, Research & Strategic Support - Prepare reports, presentations, and briefing materials as required by Managing Director - Conduct research and compile data, including analytical and statistical reports Calendar, Travel & Administrative Management - Manage the Managing Director's calendar, schedule appointments, and ensure optimal time management. - Coordinate travel arrangements including itineraries, logistics, and expenses tracking in collaboration with relevant departments - Perform general office duties such as ordering supplies, maintaining records management systems