Document Controller

Key Responsibilities

• Follows document control procedures and processes for the management of project documents and records.

• Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance .

• Monitors and controls document revisions, ensuring that the latest revisions are available to project team members.

• Checks compliance and quality of documents, adheres to the requirements.

• Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.

• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.

• Uses the electronic document management system (EDMS)in accordance with established procedures and standards.

• Regularly updates the Document Distribution Matrix in EDMS.

• Regularly reviews and makes required updates to workflow templates in EDMS and updates associated documentation of same.

• Provides support to project team members, end users and Contractors on the use of the EDMS and other document control tools and systems, as applicable.

• Ensures compliance with project requirements and regulatory standards for document control.

• May assist in the preparation of project reports and presentations, as required.

• Performs other document control-related duties as assigned by the Project Manager or other senior staff.

• May assemble and bind final copy involving spiral bind or related equipment.

• Bachelor s degree in business administration, Information Management, or related field.

• 5 - 7 years of experience in document control in a construction, engineering, or related industry.

• Competent demonstrated knowledge of document control procedures, processes, and tools.

• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

• Familiarity with project management tools and software, such as (EDMS) ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.

• Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.

• Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.

• Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.

• Analytical and thorough, problem-solving ability

• Ability to work under pressure and manage multiple priorities effectively.

• Flexibility and adaptability in responding to changing business requirements.

• Effectively manages and prioritizes workload and delivers to tight deadlines.