Operations Executive Assistant

Job Title: Operations Executive Assistant

Department: COO Office

Direct Reporting: Chief Operating Officer (COO)

Work Location: Jeddah

Contract Type: Full-time

About the Role:

We are looking for a promising administrative talent to join the COO Office as an "Operations Executive Assistant." The role holder will serve as a support, organizational, and follow-up arm with various departments (Human Resources, Legal Affairs, and Support Services), to review and filter transactions and decisions and follow up on their implementation to ensure workflow smoothness.

Key Tasks and Responsibilities:

• Reviewing and filtering administrative requests, HR transactions, and personnel files before submitting them to the COO.
• Coordinating with the legal advisor, reviewing contracts and agreements administratively, and preparing quick summaries thereof.
• Following up on the implementation of decisions and circulars issued by the COO with the managers of various departments.
• Drafting official letters, administrative decisions, and circulars in both Arabic and English.
• Preparing Decision Sheets for administrative and legal matters to facilitate decision-making.

Qualifications and Requirements:

• Educational Qualification: Bachelor's degree in Business Administration, Law, Human Resources, or a related field.
• Experience: Recent graduate or up to two years of experience (0 - 2 years).
• Languages: Full proficiency in English and Arabic (speaking and writing) — essential requirement.
• Skills: High proficiency in drafting, MS Office, strong organizational and follow-up skills, and fast learning.