We are seeking a talented HR Supervisor (Saudi Nationality) to join our dynamic team in Khobar, Saudi Arabia.The HR Supervisor is responsible for supervising and coordinating day-to-day Human Resources and personnel activities, ensuring effective employee administration, compliance with Saudi labor regulations and company policies, and timely support to project and site operations.The position will coordinate recruitment, employee records, attendance, leave, payroll inputs, employee relations, government-related documentation, mobilization, demobilization, and HR administrative activities.
A. HR Administration
- Supervise daily HR and personnel administration activities.
- Maintain accurate and confidential employee records and HR files.
- Ensure all employee documentation is complete and properly maintained.
- Prepare HR reports, employee lists, manpower reports and other required documents.
- Implement company HR policies and procedures.
- Coordinate HR requirements between Head Office, projects and site teams.
B. Recruitment & Manpower
- Coordinate recruitment activities according to manpower requirements.
- Prepare job advertisements, screen CVs and coordinate interviews.
- Coordinate candidate documentation, selection and joining formalities.
- Arrange employee mobilization to projects and sites.
- Coordinate onboarding and induction programs.
- Maintain manpower requirements and recruitment status reports.
C. Employee Records & Government Compliance
- Monitor employee documentation, including Iqama, passport, work permits and other employment-related records.
- Coordinate renewals and ensure documents do not expire.
- Support processing through relevant Saudi government and company systems.
- Maintain accurate employee status and documentation records.
- Coordinate with PRO/Government Relations personnel when required.
D. Attendance, Leave & Time Management
- Monitor employee attendance and absence records.
- Review daily attendance and manpower reports received from projects/sites.
- Coordinate leave applications and maintain leave records.
- Monitor overtime submissions and ensure required approvals are obtained.
- Coordinate with project/site management regarding manpower movements, transfers and demobilization.
E. Payroll Support
- Provide accurate monthly payroll inputs to the Finance/Payroll Department.
- Verify attendance, overtime, leave, deductions, allowances and other payroll-related information.
- Coordinate with Finance regarding employee salary-related queries.
- Ensure payroll information is supported by proper documentation and approvals.
F. Employee Relations
- Handle routine employee concerns and HR-related inquiries.
- Maintain good communication between employees and management.
- Support disciplinary procedures in accordance with company policy and Saudi labor requirements.
- Prepare warning letters, notices and other HR correspondence when authorized.
- Maintain records of disciplinary actions and employee-related cases.
- Escalate serious employee issues to the HR Manager/Management.
G. Site & Project HR Support
- Coordinate HR requirements for employees working at different project locations.
- Monitor manpower deployment and employee transfers between projects.
- Coordinate employee mobilization and demobilization.
- Support site management with HR-related documentation and employee issues.
- Conduct periodic visits to project sites when required.
- Verify compliance with company HR procedures at project locations.
H. Training & Employee Development
- Coordinate employee orientation and induction programs.
- Maintain training records and employee competency documentation.
- Coordinate required training and awareness programs with relevant departments.
- Support performance appraisal and employee development processes.
I. HR Policies & Compliance
- Ensure implementation of company HR policies and procedures.
- Support compliance with Saudi Labor Law and applicable regulations.
- Maintain proper documentation for audits and management reviews.
- Assist in implementing company Code of Conduct, disciplinary procedures and employee welfare policies.
- Maintain confidentiality of employee and company information.
