Secretary to the CEO's Office

Duties and Responsibilities

• Manage the CEO's calendar, schedule meetings, prioritize, and send invitations and confirmations with relevant parties.
• Receive calls, messages, and correspondence, filter important items, and escalate them to the CEO with a clear summary.
• Prepare meeting agendas, required files, and documents prior to meetings.
• Write meeting minutes, document decisions and tasks, and follow up until closure.
• Prepare and draft official emails and letters (Arabic/English) within authorized scope.
• Organize and archive paper and digital files professionally and in an easily retrievable manner.
• Coordinate internal and external visits and meetings, receive guests, and organize the meeting room.
• Coordinate travel arrangements (bookings/itineraries/schedules) as needed.
• Maintain complete confidentiality of information, documents, and directives.

Requirements

• 1 to 3 years of experience in executive secretarial work/office of a General Manager/CEO's office (preferably in a corporate/agency environment).
• Excellent organizational, time management, and ability to work under pressure skills.
• Proficiency in Microsoft Office / Google Workspace (especially Calendar, Docs, and Sheets).
• Strong communication skills, tact, and high professionalism in dealing with senior management and clients.
• Excellent written Arabic and good English (a strong advantage).
• Commitment to professional appearance and discipline.