Cashier & Treasury Responsibilities:
- Cash Collection: Collect daily cash from sales representatives across all channels and record any shortages or surpluses in SAP.
- Documentation: Issue official receipts to representatives and ensure their signatures are obtained to verify the deposited amounts.
- Reconciliation: Reconcile received cash against daily sales summaries (Myrna/SalesBuzz) and document any variances on the printed reports.
- Filing: Attach a copy of the representative's receipt to the corresponding daily sales/trip summary.
- Reporting: Prepare the daily Excel summary (per management template) and submit it to the Finance Manager before noon, reporting any representatives who failed to deposit.
- Banking: Deposit collected cash into bank deposit machines (CDMs) or bank branches as per operational requirements.
- Accountability: Provide daily bank deposit slips to the branch accountants.
- Fund Separation: Ensure strict separation between the branch petty cash and sales collections at all times.
- Petty Cash Management: Submit all petty cash expense invoices to branch accountants for periodic settlement.
- Daily Settlement: Reconcile petty cash daily within the system and immediately report any discrepancies to the branch accountant.
- Monthly Closing: Authenticate the petty cash balance at month-end with the branch accountant and escalate any unresolved variances to the Finance Manager.
- Handover Protocols: Document all cash handovers between cashiers with signed and dated receipts to ensure a clear audit trail.
Qualifications:
Education & Experience
- Degree: Bachelor’s degree in Accounting, Finance, or a related business field.
- Experience: 2–4 years of experience in Treasury, Cashiering, or Junior Accounting
Skills
Technical Skills
- ERP Systems: Proficiency in SAP (specifically the financial/cash modules) is essential.
- Software: Intermediate to advanced skills in Microsoft Excel (for daily reporting and data reconciliation).
- Sales Systems: Experience with sales tracking software such as SalesBuzz or Myrna.
- Banking Knowledge: Familiarity with bank deposit procedures and the use of Cash Deposit Machines (CDM).
