Senior Project Manager

As a Senior Project Manager working with Portfolio 2 delivery teams, you will be responsible for developing detailed project plans and timelines. You will be involved in breaking down the event into key phases (e.g., pre-event, event execution, and post-event), identifying major deliverables, and creating a project schedule. You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.

What You Will Do

Stakeholder Management

• Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.).
• Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment.
• Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration.

Feature Management

• Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences.
• Manage these features from concept to delivery, ensuring they align with the event s goals and enhance the attendee experience.
• Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event.

Risk Management

• Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them.
• Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery.
• Continuously monitor risks throughout the project lifecycle and adapt plans as needed.

Coordination of Multi-Functional Teams

• Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
• Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals.
• Maintain a broader view of the event flow to ensure seamless execution and integration of all components.

Venue and Vendor Management

• Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
• Build and maintain strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services.
• Ensure all deliverables meet quality standards and align with the event s vision.

Communication and Reporting

• Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
• Act as the primary point of contact for resolving issues during the project lifecycle.
• Provide clear and concise updates to stakeholders, ensuring transparency and accountability.

Post-Event Evaluation and Reporting

• Conduct post-event reviews to assess success metrics and gather feedback from stakeholders.

• Prepare a final report summarizing achievements, lessons learned, and recommendations for future events.

• Track post-event milestones and support the rollout of new event launches.

• Experience or exposure in managing mid large scale trade exhibitions, conferences, sports events or FMCG launches and events

• Ability to manage multiple projects and deliverables at different stages of the project life cycle

• Exposure to evaluating and managing Inter-departmental processes and milestones

• Stakeholder interaction and management, both internal teams and external partners across all levels

• Risk management and mitigation planning

• Exposure to MS Office/Office 365 suite of software, Smart Sheets and Airtable

• Demonstrated skills:

• Ability to perform critical work involving judgement, accuracy and speed with minimal supervision

• Computer literate and proficient in the use of Microsoft Word, Excel, Airtable and Smart Sheets.

• Able to prioritise work tasks, and deadlines, proficient in using scheduling tools

• Proactive and self-motivated

• Interpersonal and customer-facing skills

• Cultural awareness and sensitivity