Job Description: HR Manager
Report to: Tara Reader, Director, People & Operations
Job Outline:
The HR Manager is responsible for ensuring that all administrative processes run smoothly within the human resources department.
Key Responsibilities:
PRO Management
- Coordinate, manage and monitor PRO activities;
- Coordinate and manage all PRO requirements;
- Provide the PRO with all necessary documents needed to complete each specified activity;
- Discuss the steps that should be taken to complete each activity in the most efficient, cost-effective way.
Administration
- Maintain staff files (hardcopies and softcopies), including all ID copies and documents relevant to each person s employment;
- Scan new / renewed ID copies & format them into jpeg and pdf formats;
- Monitor staff document / ID expiry dates and process renewals as / when necessary;
- Monitor / process all company registrations renewals;
- Arrange medical insurance cover for employees;
- Create and revise standardised employee letters;
- Report all ongoing and future requirements to your line manager;
- Book plane tickets for work-related travel.
Financial
- Create cash requests for all PRO activities;
- Monitor PRO payment reports;
- Create expense reports for issued cash cheques;
- Create expense reports for all HR-related costs;
- Manage and maintain petty cash issued to the HR department.
HR Policies & Procedures
- Update standardised company policies and documents;
- Prepare company-wide public holiday notifications;
- Prepare staff letters, enforcing new / existing company policies and procedures;
Recruitment
- Coordinate recruitment requirements;
- Process new job requisitions through Workday;
- Contact potential candidates and schedule interviews.
Onboarding and Offboarding
- Coordinate employee onboarding and offboarding procedures;
- Arrange for all required items for new employees (mobiles, laptops, rental vehicles, etc.).
Employee Management
- Submit requests for staff hardware requirements;
- Nurture a positive working environment;
- Collect and record all employee requests, complaints, and notifications, reporting them directly to your line manager.
Training & Development
- Assess training needs;
- Monitor expiration dates of training certificates.
