Executive Secretary

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate business and personal travel, including flights, accommodation, transportation, itineraries, and last-minute changes.
• Be available for short-notice domestic and international travel when required.
• Remain reachable and responsive to urgent calls and messages outside normal working hours, including evenings, weekends, and holidays.
• Manage calls, messages, emails, invitations, and follow-ups on behalf of the executive when required.
• Handle sudden changes in schedules, meetings, travel plans, and priorities efficiently.
• Coordinate meetings, visits, events, and other arrangements.
• Prepare correspondence, documents, meeting materials, and basic reports.
• Maintain reminders and follow up on deadlines, commitments, pending matters, and required actions.
• Liaise and coordinate with employees, clients, suppliers, government entities, and other external parties.
• Assist with business and personal errands and arrangements as required.
• Maintain organized records and handle confidential and sensitive information with discretion.
• Anticipate requirements and provide proactive support without requiring detailed instructions.
• Handle urgent and unexpected tasks as business and executive requirements arise.

Nature of the Role:

This is a highly flexible position and is not limited to a fixed daily routine. It requires responsiveness outside standard working hours, adaptability to changing priorities, and readiness for unexpected or short-notice travel.