Overview of Tasks & Accountabilities:
- Prepare, plan, run, and evaluate purchasing projects (Manage the full, end-to-end procurement project lifecycle, from initial requirement analysis and planning to RFx (RFI/RFP/RFQ) execution and post-project evaluation)
- Contract Negotiations: negotiating contracts and agreements with suppliers (Lead contract negotiations with key suppliers, covering pricing, payment terms, Service Level Agreements (SLAs), and risk mitigation)
- Supplier Management: Identifying, evaluating, managing, and developing relationships with our suppliers
- Analyze supplier and commodity spend and create strategic purchasing plans
- Act as the primary procurement business partner for Operations and Product teams, translating their roadmaps and needs into effective sourcing strategies.
- Collaborate with internal stakeholders to understand their procurement needs and requirements and align procurement activities with organizational objectives with special focus to KSA operations.
Main Tasks:
1. Purchasing Projects
- Connect with internal stakeholders to identify purchasing projects
- agree on timeline for projects with internal stakeholders
- Prepare documents incl. NDA, Scope of Work, Bidding Policy etc.
- Identify potential suppliers
- Deploy documents and run sourcing processes (RFQ, RFP, tender, or similar)
- Compare quotes/ proposals and provide decision point
- Support internal stakeholders in decision making process
- award supplier incl. final negotiations and contracting
2. Supplier Management
- Cultivating strong relationships with suppliers based on trust, transparency, and collaboration. Establishing open communication channels to facilitate problem-solving and innovation.
- Working with suppliers to improve their capabilities, processes, and performance.
- Monitoring supplier performance to ensure they meet agreed-upon service levels, quality standards, and delivery schedules.
- Issue resolution in case of disputes (such as late deliveries, quality concerns, or disagreements over contractual terms)
- identifying and mitigating risks associated with suppliers, such as supply chain disruptions, financial instability, or geopolitical factors.
- Continuously evaluating supplier costs and seeking opportunities to optimize procurement processes, reduce expenses, and achieve cost savings.
- Identifying opportunities for process improvements and efficiency gains within the supplier management function
3. Procurement Process Enhancements
- Analyzing existing processes to identify inefficiencies, bottlenecks, and areas for improvement.
- Identifying opportunities for process enhancement, such as automating manual tasks, streamlining workflows, reducing cycle times, and eliminating redundant activities.
- developing and evaluating potential solutions for process enhancement, such as implementing new technologies, redesigning workflows, or standardizing procedures.
- Managing the change process associated with implementing process enhancements, including communicating changes to stakeholders, addressing resistance, and providing training and support
- Cultivating a culture of continuous improvement by encouraging ongoing evaluation and refinement of processes. Seeking feedback from stakeholders and actively seeking opportunities for further optimization.
- Documenting updated processes, procedures, and best practices to ensure consistency, facilitate training, and support knowledge transfer within the organization.
- Sharing lessons learned and best practices across the organization to facilitate learning and replication of successful process enhancements in other areas.
4. Receiving Audit
- Gathering relevant data and documentation related to the receiving process, such as receiving reports, purchase orders, packing slips, invoices, and quality control records.
- Conducting physical inspections of received goods to verify their quantity, condition, and conformity to specifications.
- Reviewing receiving documentation to ensure accuracy and completeness.
- Assessing the quality of received goods to ensure they meet the organization's quality standards and specifications.
- Reviewing receiving processes and procedures to ensure compliance with organizational policies, industry standards, and regulatory requirements.
- Assessing the performance of vendors and suppliers based on the quality, accuracy, and timeliness of goods received.
- Investigating and resolving discrepancies identified during the audit, such as shortages, overages, damaged goods, or incorrect shipments.
Requirements:
Skills:
Communication (open and friendly, yet determined)
Fluent English
Profound IT understanding (Office programs, esp. Excel, project management software, sourcing software)
Analytical Mindset: You enjoy digging into data (like spend reports), identifying patterns, and building a concrete strategy from your findings.
Financial background
Supplier management / supply chain management
Beneficial is having experience in a digital procurement software (preferably Coupa)
Ability to work in an international environment with different working cultures
Education: Bachelors Degree
Experience:
- 3-5 years of working experience in a similar position-- beneficial if having worked in TV/entertainment/sports/event industry
- Procurement & Financial processes
