The AP Payment Processing Specialist is responsible for preparing, validating, processing, and submitting vendor payments in accordance with contractual payment terms, company policies, and financial controls. The role ensures timely and accurate settlement of supplier invoices across multiple currencies while maintaining compliance with internal approval workflows, tax requirements, and banking standards. The position works closely with Accounts Payable, Treasury, Procurement, and vendors to ensure efficient payment processing and strong supplier relationships.
Key Responsibilities
- Prepare and process vendor payment vouchers in accordance with invoice due dates, contractual terms, and company approval policies.
- Process domestic and international vendor payments through the ERP system and corporate online banking platforms.
- Ensure timely settlement of supplier invoices to maintain strong vendor relationships and avoid late payment penalties.
- Verify payment requests, supporting documentation, approvals, and banking information before payment execution.
- Process payments in multiple currencies while selecting the appropriate funding accounts.
- Verify international payment requirements, including SWIFT codes, IBAN details, beneficiary information, and banking standards.
- Ensure correct withholding tax treatment for international supplier payments where applicable.
- Reconcile payment instructions between the ERP system and banking platforms.
- Record completed payments accurately and ensure timely posting within the ERP system.
- Respond to vendor inquiries regarding payment status, remittance advice, SWIFT confirmations, and payment documentation.
- Prepare payment justifications for urgent or advance payments and ensure subsequent invoice settlement.
- Maintain complete, organized, and audit-ready payment documentation.
- Liaise with vendors to resolve banking information discrepancies or missing documentation.
- Support internal and external audit activities related to Accounts Payable payments.
- Identify opportunities to improve payment processing efficiency and internal controls.
Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline. Minimum of 2 years of experience in Accounts Payable, Payment Processing, or Financial Operations. Experience processing corporate payments through ERP systems and online banking platforms. Good understanding of Accounts Payable processes and financial controls. Experience handling domestic and international supplier payments. Good understanding of foreign currency payments, SWIFT transfers, and banking requirements. Strong proficiency in Microsoft Excel and Microsoft Office. Excellent attention to detail, organizational, and analytical skills.
Preferred Qualifications
- Experience using Microsoft Dynamics 365 Finance & Operations or similar ERP systems.
- Experience in the aviation industry or a large corporate environment.
- Experience processing multi-currency payments and withholding tax transactions.
- Knowledge of corporate banking platforms and payment automation.
Knowledge & Skills
- Accounts Payable (AP)
- Vendor Payments
- Payment Processing
- Corporate Banking
- SWIFT Payments
- Foreign Currency Payments
- Withholding Tax
- ERP Systems
- Microsoft Dynamics 365
- Microsoft Excel
- Financial Controls
- Vendor Management
- Reconciliations
- Audit Compliance
