Buyer / Senior Buyer

Job Purpose:

Prepares, executes, and monitors all procurement activities efficiently, ensuring timely delivery, optimal quality, competitive pricing, and compliance with approved vendors, policies, and regulatory standards, oversees complex purchases, and ensures alignment with the supply chain objectives across the designated Fakeeh Care functions or entities.

Key Responsibilities and Duties:

• Execute all purchase requests promptly in compliance with Fakeeh Care policies and procedures.

• Ensure critical and high-demand items are sourced from multiple approved suppliers with viable alternatives.

• Verify that all purchase orders are completed on schedule and aligned with procurement standards and regulatory requirements.

• Conduct vendor performance evaluations annually and update system records accordingly.

• Identify and engage new suppliers offering better quality, pricing, and payment terms while maintaining vendor compliance.

• Negotiate effectively with suppliers to confirm orders, ensuring accuracy in specifications, quantities, pricing, and delivery timelines.

• Monitor supplier performance to ensure timely deliveries, prevent stockouts, and minimize overstocking.

• Maintain accurate system records of purchase orders and generate regular reports on open orders, delivery status, and procurement KPIs.

• Coordinate with warehouses and planning teams to manage item returns, substitutions, and issues with non-moving or expired stock.

• Provide support to end users with product specifications, RFQs, and RFIs, ensuring high-quality service and communication.

• Address issues that may affect operations such as delivery delays or product unavailability and recommend corrective actions.

• Ensure all items are accurately identified in the system with correct coding, descriptions, prices, and units of measure.

• Solicit and review quotations for open tenders and major purchases, ensuring compliance with technical and commercial requirements.

• Manage tender purchases and prepare reports summarizing project phases and procurement outcomes.

• Ensure all purchases comply with regulatory standards, including requirements from local and regional authorities. and all has been approved by related committees (ESSC,P&T and FFC)

• Procure only from authorized distributors and maintain sufficient stock levels within approved limits.

• Prepare and submit periodic procurement reports, including cost savings, supplier performance, and stock returns.

• Recommend process enhancements, utilize digital quotation platforms, and contribute to workflow improvements.

• Provide coaching and support to colleagues (Senior Buyer level) to resolve challenges and improve procurement efficiency.

• Perform other related duties as assigned within the scope of the job.

Skills and Abilities:

• Strong knowledge of supply chain and procurement practices, including incoterms and payment methods.
• Excellent negotiation, communication, and vendor management skills.
• Strong analytical and reporting abilities with attention to accuracy and compliance.
• Proficient in Microsoft Office and ERP systems (e.g., Oracle).
• Ability to handle multiple priorities and meet strict timelines under pressure.

Experience:

• Buyer: Minimum of 2 years of experience in procurement or supply chain management, preferably in a healthcare environment.
• Senior Buyer: Minimum of 3 - 5 years of experience in procurement or supply chain management, preferably in a healthcare environment.

Education:

• Bachelor s degree in Supply Chain Management, Business Administration, Nursing, Pharmacy, or a related field

Language:

• Excellent command of oral and written English and Arabic.

Licenses / Certifications:

N/A

• Bachelor s degree in Supply Chain Management, Business Administration, Nursing, Pharmacy, or a related field
• Excellent command of oral and written English and Arabic.