Executive Secretary

We are seeking a highly organized and professional Executive Secretary to join our team. The ideal candidate will provide top-level administrative support to executives and management by handling various tasks and acting as a point of contact for internal and external stakeholders. Manage executive schedules, including setting up meetings, appointments, and travel arrangements. Attend meetings and keep minutes. Draft, review, and send communications on behalf of the executive. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.). Liaise with key stakeholders and handle inquiries directed to executives. Handle confidential documents ensuring they remain secure. Prepare reports, presentations, and correspondence. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. Maintain electronic and paper records ensuring information is organized and easily accessible. Conduct research and prepare presentations or reports as assigned.
Proven experience as executive secretary or similar administrative role. Proficient in MS Office and back-office software (e.g. ERP). In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry. Familiarity with basic research methods and reporting techniques. Excellent organizational and time-management skills. Outstanding communication and negotiation abilities. Integrity and confidentiality. Degree in business administration or relative field preferred.