Executive Assistant

We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.

Key Responsibilities

Executive & Office Support

Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations. Prepare high-quality reports, presentations, and corporate materials. Maintain organized filing systems and support efficient office administration.

Leadership & Stakeholder Coordination

Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders. Support communication and coordination with internal and external partners. Serve as a trusted and confidential member of the Leadership Team .

Meeting & Governance Management

Coordinate leadership meetings, including agendas, materials, minutes, and action tracking. Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through.

Travel & Expense Management

Manage domestic and international travel arrangements, visas, itineraries, and accommodations. Process expenses, support budget tracking, and liaise with vendors in compliance with company policies .

Events & Engagement

Plan and deliver leadership visits, employee events, and engagement activities. Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions Coordinate regional and global leadership visits with strong cultural awareness and professionalism.

Confidentiality & Compliance

Handle sensitive information with discretion and professionalism. Ensure compliance with company policies, processes, and administrative standards.

Projects & Continuous Improvement

Support special projects and operational improvement initiatives. Leverage digital tools and collaboration platforms to enhance efficiency and ways of working. Additional Projects: Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth.

• Minimum 5 years of experience supporting senior executives (Senior Director / Executive level).

• Proven experience in executive administration, office management, and leadership support.

• Strong organizational and prioritization skills, with the ability to manage multiple competing demands.

• Excellent written and verbal communication skills, with strong stakeholder engagement capabilities.

• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms.

• Demonstrated experience in:

• Complex calendar and travel management (including visas)

• Event planning and coordination

• Expense management and budget tracking

• High level of integrity, discretion, and professionalism.

• Strong attention to detail, problem-solving capability, and ability to anticipate needs.

• Cultural awareness and ability to work across diverse teams and geographies.

Required Skills:

• Adaptability, Communication, Event Planning, Interpersonal Relationships, Meeting Organization, Microsoft Outlook, Office Administration, Prioritization, Reporting and Analysis, Scheduling