Organizing the movement of company vehicles and drivers to meet the transportation needs of employees, materials, and supplies, while ensuring the readiness and compliance of vehicles and their documentation, including drivers' licenses, to guarantee operational safety and adherence to schedules and cost control.
Responsibilities:
1. Organizing Movement and Transportation
- Preparing daily schedules for trips and distributing tasks to drivers based on priorities and work requirements.
- Coordinating the transportation of employees between residences and company facilities.
- Coordinating the transport of materials and supplies and delivering requests in collaboration with production and warehouses.
- Monitoring the execution of trips and addressing delays while providing alternatives in case of vehicle breakdowns or driver absences.
- Verifying the suitability of vehicles for the nature of the load and ensuring compliance with their permitted capacity.
2. Monitoring Vehicles and Maintenance
- Maintaining an updated record of vehicles that includes their details, locations, and assigned drivers.
- Monitoring daily inspections of vehicles and documenting defects and observations.
- Preparing a maintenance schedule and monitoring its implementation with the relevant departments.
- Coordinating with suppliers regarding repairs and spare parts after obtaining approvals.
- Documenting the delivery and receipt of vehicles, their condition, and their attachments.
- Monitoring fuel consumption and reviewing unusual expenses.
3. Monitoring Licenses and Documentation
- Preparing a record for the validity of drivers' licenses, vehicle registration, insurance, periodic inspections, and necessary permits.
- Starting to monitor renewals before the expiration of documents by 60 days, according to the established procedures.
- Coordinating with the factory management and finance to complete the requirements and renewals.
- Verifying the validity of driver licenses and their suitability for the vehicle category before assigning them for driving.
- Sending copies of renewed driving licenses to human resources to update employee files.
4. Monitoring Drivers and Safety
- Monitoring driver adherence to schedules and instructions and ensuring the maintenance of vehicles.
- Ensuring the use of vehicles for work purposes and the assigned tasks.
- Monitoring driver compliance with inspections before departure and immediate reporting of defects and accidents.
- Verifying the presence of basic safety equipment and their suitability.
- Documenting accidents and violations and reporting them to the relevant management, while monitoring procedures with insurance and suppliers.
- Referring non-compliance cases to the direct manager and human resources with the necessary documentation.
5. Records and Reports
- Updating the record of trips, tasks, maintenance, fuel, accidents, and violations.
- Providing a monthly report detailing vehicle readiness, operational costs, and upcoming documentation expirations, as well as obstacles and needs.
- Proposing improvements to trip routes and reducing unnecessary trips and vehicle downtime.
Adjustments
- Distributing trips and adjusting drivers' schedules based on work requirements and necessary adjustments.
- Stopping the operation of unsafe vehicles or those with expired documentation, and immediately informing the direct manager.
- Not assigning any driver with an expired or unsuitable license for the vehicle.
- Requesting maintenance and renewals and escalating them for approval.
