Document Controller

Responsibilities:

• Create, update, and maintain document control procedures and systems to ensure efficient document management.
• Coordinate with project team members to ensure timely and accurate documentation flow.
• Monitor and track project documentation to ensure compliance with project standards and requirements.
• Ensure all project documents are stored and archived properly for easy retrieval and reference.
• Provide support to project teams in accessing and retrieving project documents as needed.
• Conduct regular audits to ensure document control processes are being followed correctly.
• Collaborate with external stakeholders to exchange project-related documents.
• Utilize Aconex or similar document control software effectively to manage project documentation.
• Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
• Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
• Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
• Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
• Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
• Support quality assurance processes by maintaining accurate records of all project-related documents.
• Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
• Provide training and guidance to project team members on document control procedures and systems.
• Participate in project meetings to provide updates on document control activities and address any related queries.

Essential Requirements:

• Proficiency in document control procedures, systems, and standards.

• Experience working with Aconex or similar document control software.

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal abilities.

• Ability to work effectively in a fast-paced construction environment.

• Knowledge of construction project management processes.

• Strong problem-solving skills and ability to work independently.

• Certification in document control or related field is a plus.

• Bachelor's degree in a relevant field.

• Proven experience as a Document Controller in construction projects for at least 8 years.