Committees Affairs and Governance Specialist

JOB PURPOSE

Jobholders at this level carry out specific tasks independently but are subject to close supervision. They research, collect and analyze information, draft reports and documents, participate in specific meetings and develop their own professional expertise.

They undertake simple operational activities including finalizing the members files, and coordinating travel logistics.

ROLES AND RESPONSIBILITIES

• Develop ZATCA s BoD and Committees related charters, policies, processes, templates and meeting protocols to regulate and standardize implementation of practices

• Develop the total budget of the Board of Directors and Committees and monitor expenditures in coordination with Finance & Investment Management general department

• Coordinate with the relevant Committee to define the remuneration of the BoD and Committees members

• Follow-up for the completion of all members files including appointment letter, membership period, etc. and handle needed renewals

• Follow-up with Accounting general department for timely processing of the BoD and Committees members remuneration

• Prepare requests and replies to the letters sent on behalf of the BoD and Committees under the supervision of the Chairman of BoD and Committees Chairmen

• Collect, assess and evaluate BoD and Committees members performance and develop reports highlighting issues and recommendations for improvement

• Coordinate program, logistics and protocols for BoD and Committees members business visits abroad and incoming VIP guests (visas, flights, accommodation, transportation, etc.)

• Prepare meeting minutes covering the main topics of discussion, deliberations, and decisions made

• Follow-up on the implementation of the decisions of the Governing Council and its committees and answer all relevant queries

• Prepare a weekly report that accurately illustrates implementation effectiveness, problems and concerns and submit it to His Excellency the Governor, the Board of Directors and its committees

• Monitor the work of the committees of the Council and ensure the implementation of the Council's rules of work

• Support the Council and its committees in all matters relating to the work of the Commission in general and the Council and its committees in particular

• Advice the Council and its committees on the Council's governance

• Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

• Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner

• Escalate complex problems to the relevant person to ensure cases/issues are closed properly

• Perform other duties as requested

2 years of relevant experience

Bachelor s degree in Business Administration or equivalent is required